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Job Title: EVENT COORDINATOR
Location: BRONX NY 10471-2840
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Years of Experience required: 0
Education Required: None Specified
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Job Description: Private Events Coordinator Hourly The Organization Wave Hill is an internationally acclaimed public garden and New York City cultural center located on 28 acres in the Riverdale section of the Bronx, overlooking the Hudson River and the Palisades. Its mission is to celebrate the artistry and legacy of its gardens and landscapes, to preserve its magnificent views and to explore human connections to the natural world through programs in horticulture, education and the arts. Reporting to the Director of Corporate Partnerships and Conferences, the Private Events Coordinator is responsible for all aspects of the sales and execution of private events. Each year, Wave Hill schedules approximately 25-30 private catered events held after public hours including weddings, bar/bat mitzvahs, engagement, anniversary and significant birthday parties for adults. Specific tasks include: Conduct scheduled site walk-throughs with prospective clients. Answer all telephone and email inquiries from prospective clients promptly. Maintain the private events calendar in Altru database. Prepare all private events contracts and invoices. Enter all payments into Altru database system. Prepare financial reports, budget forecasts, track and meet revenue goals. Act as primary liaison with the Events Director from Great Performances (GP), our exclusive caterer and with GP event captain on day of event. Coordinate all day-of activities with the Director of Visitor Services and/or Sr. Manager of Visitors Services, including receipt of vendors and rentals. Coordinate security and custodial needs for the event including set-up, breakdown and storage of rental deliveries and pick-up. Maintain working relationships with outside event and production vendors, working closely with client, client's event planner and GP to insure Wave Hill's guidelines are followed. Lead effort with Wave Hill Marketing Department to promote Wave Hill as a private event venue. Promotion may include pro-active outreach to wedding planners, venue publications and other marketing resources.  Qualifications Must have 3+ years of experience in event planning or production, wedding sales or special events management. Must be able to multi-task and be extremely well organized and reliable. Must have strong computer skills: CMS database, Microsoft Word and Excel proficiency required. Must have strong communication skills and an open, friendly polished manner. Ability to work with VIP clients under pressure with ease. Must be able to work a flexible schedule including weekends and evenings. Wave Hill is an equal opportunity employer. We are committed to a diverse and inclusive environment for all employees. To apply go to: https://www.postregister.jobs/company/wave-hill-166731/job/event-coordinator-in-bronx-ny-rwa48f92oftpkxlzi7nk5d6eb5ei2t/?sid=88576734 zk08-20310
Relocation available/offered: 0
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Date Posted: 6/4/2019 11:42:00 AM
Company Name: WAVE HILL
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